Bottom line up front: Assemble one complete document kit — digital and printed — covering records, financial documents, and emergency information, before you leave.
- Passport and any required entry forms (e.g., Colombia's Check-Mig)
- Itemized treatment plan and quote from your provider
- Relevant medical records and imaging
- Current medication list with generic names
- Travel/evacuation insurance policy and claims contact info
- Emergency contact card: clinic address and phone, companion contact, domestic physician contact
- Proof of payment for any deposits already made
Digital and physical, not just one or the other
Keep a digital copy (phone, cloud storage) as your primary, with printed backups in case of connectivity issues — both your companion and you should have independent access to this kit.
Where to get each document
Your provider — whether via colombiacosmeticsurgery.com, colombiadentist.co, or colombianivf.com — should supply the treatment plan and quote directly; your domestic physician's office supplies medical records within a HIPAA-mandated 30-day window if requested.
The Takeaway
Build this kit at least a week before travel, not the night before — some documents (records requests especially) take time to obtain.